Art of Thank You Notes


When to Write a Thank You Note

  • When you receive a gift
  • When someone performs an act of service for you.
  • When someone goes above and beyond what is asked of them, whether at work or in a friendship.
  • After a job interview.
  • When you stay overnight at someone’s home.
  • If someone shows you around their town or city when you’re vacationing there, regardless of whether you stayed at their home or not.
  • When someone has you over for dinner.
  • When someone throws a party or event for you.
  • Anytime someone does something extraordinary that warms your heart. Don’t be stingy with the thank you note. There’s never a wrong time to write one.

How to Write a Thank You Note


1. Begin by expressing your gratitude for the gift. Your opener is simple: “Thank you very much for ______________.” If the gift was money, use a euphemism for it. Instead of “thank you for the dough,” say “thank you for your kindness/generosity/gift.”

2. Mention specific details about how you plan to use a gift or what you enjoyed about an experience. If you are thanking someone for holding an event like a party or dinner, be specific about what you enjoyed about it. If you are thanking someone for a gift, tell the note’s recipient how you plan to use it. This is true even for a monetary gift; tell the giver what you plan to spend it on or what you’re saving for.

4. Close by referencing the past and alluding to the future. If the person gave you the gift at a recent event, write, “It was great to see you at Diwali.” Then say, “I hope we all can get together again next year.” If the person sent the gift in by post, and you see them infrequently, simply write, “I hope to see you soon.”

5. Repeat your thanks. “Thank you again for the gift,” makes the perfect last line.

6. Valediction. Valedictions are the words or phrases that come before your name. The hardest part of a thank you note is often choosing a valediction that appropriately conveys the level of your relationship with the recipient. “Love” can sometimes seem too gushy and “Sincerely” can seem too formal. If your affections fall somewhere between those two expressions, here are some neutral valedictions that can fit a wide variety of situations and relationships:

  • Yours Truly
  • Truly Yours
  • Kindest Regards
  • Warmest Regards
  • Best Regards
  • Respectfully


Be Great,

Rushabh Thakker | TheFineMen

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